PROJECT DESCRIPTION
In response to a competitive solicitation, in partnership with CBRE | Heery, Allworld Project Management was selected by Shelby County Schools in August 2018 to provide project/program management services. Shelby County Schools (SCS) receives annual funding from the County Commissioners for capital projects and deferred maintenance needs. Funding received for the previous three years (Fiscal Year 2018 and earlier) was used for various projects. The first assignment was to complete and close out 29 ongoing projects for roofing, HVAC window replacements, several additional projects, and a new school already under construction. Quality control inspections were conducted, schedules for completion were developed, and the projects were brought to closeout within two months.

OUR ROLE
Working as an extension of the SCS staff, the project team soon found that the program needed procedures, guidelines, and educational specifications. Work began to develop a series of standard forms, operating procedures, and other tools. A SharePoint site was created to accomplish this general office organization, and all files were converted to digital format. A series of standard reports were developed, and other tools to track and store project data were implemented. The team also served as the district’s project manager for the renovation of a former Bayer Pharmaceutical facility that SCS purchased to be used for various administrative departments and functions.

FY19 included 47 projects totaling over $86M including two new schools, 10 addition/renovation projects, and 35 deferred maintenance projects. Allworld was in charge of site monitoring and inspection, stakeholder engagement, progress meeting facilitation, and document control. Allworld coordinated a safe, temporary entry for all attendees, including those requiring ADA-compliant access. With a tight schedule, Allworld’s constant on site monitoring lead to quick resolutions and a timely delivery of the project.